Office cleanliness is one of the key factors that affect productivity. A messy, disorganized workspace can impact one's ability to concentrate, emotions, and behavior. Not to mention how dirt and clutter can quickly become health risks when left unattended.
Not all people has the same cleaning and organizing routine. One person might be more cautious about maintaining order in their workspace, whereas another might be slightly more careless. This makes maintaining a spotless office a little challenging.
Fortunately, there are easy fixes that can help modify office cleaning practices. Here are some guidelines to keep in mind so that you and your coworkers may maintain a setting that encourages effectiveness and efficiency:
1. Clean More Frequently
Frequent cleaning is one of the best ways to promote and foster a culture of cleanliness in the workplace. You might want to add a midday or afternoon cleaning session if you have a pre-opening and post-closing cleaning plan.
Having your workplace cleaned by experts occasionally is also a great idea. Contact the professional cleaners you've hired to see what arrangements might be made.
Everyone in the office will grow increasingly averse to dirt and mess as they become accustomed to a cleaner environment. Eventually, this can lead to a modification in their cleaning routines.
2. Prove That Cleaning Helps
Give scientific evidence supporting the need for office cleanliness, such as the fact that a desk contains more bacteria than a toilet seat.
This has the potential to break negative habits like eating at your desk!
3. Cut Down on the Paper Trail
Paper is one of the main causes of clutter in offices. There is no shortage of paper waste in the workplace, from sticky notes and envelopes to folders and printed emails.
Thankfully, paper scraps can be recycled. Regrettably, not all paper waste is disposed of in the garbage. Some of them wind up stowed away in filing cabinets or on top of desks, entirely forgotten and taking up space.
We recommend using as little paper as possible in the first place to avoid the accumulation of paper trash. For instance, a paper copy of an email is typically not required. Bring it up on your computer or even your phone if you need to refer to its contents.
There should also be a move toward digitizing some documents, such as employee handbooks. This minimizes the need for printing, which lowers your organization's printing costs. Using digital files also makes it easier to update any changes or post news about your company.
4. Create a System for Organizing Digital Files
Keeping an organization system for your digital files can help keep everything in order. Otherwise, your files will likely get just as cluttered as their paper equivalents.
Digital files can be organized in various ways, including by name, date, and project. Each of these options has advantages and disadvantages, and your final decision will be based on how your business is run.
For further precision, you may want to organize your files by name. For files that have a deadline or are tied to finances, organizing by date is more beneficial.
Remember that these methods aren't limited to a certain kind of business, so you shouldn't utilize just one. In fact, if you work with various file types, you might discover that using diverse approaches is more advantageous.
5. Keep Cords Out of Seats
There are times when a workspace appears cluttered while being quite well arranged. The most likely suspect? Uncovered and twisted wires and cables!
Learn to use wireless keyboards, mice, and other devices to keep everything looking tidy for devices and equipment that require cables to operate, make an investment in wire organizers or holders.
Everything will seem much neater with the cables and cords out of the way. Plus, it’s safer as it reduces tripping hazards.
6. Set the Bar High
Lastly, you must set an example for everyone else in the office if you want to modify their cleaning practices. As the saying goes, “Be the change you wish to see.”
Make it a point not to eat at your desk if that is how people have gotten used to doing it. Encourage everyone to eat at designated eating places. If some people don't recycle according to the rules, show off your efforts more.
Even better, you can designate a recycling day when you collect and sort all recyclables for delivery to the appropriate facilities.
Hire Professional Cleaners
Finding the best office cleaning services in Hinsdale, IL, that can help you maintain a tidy and healthy work environment doesn't have to be difficult. Helping Hand Commercial Cleaning is aware that every workplace setting may need various cleaning services and products to suit particular requirements and business types.
You may relax knowing that all of our expert commercial cleaning services are adaptable and made to fit your office area. Our team is made up of capable individuals that are equally committed to cleaning as you are to running your business.